Requests, approval and registration of absences ⏳
Simple registration of absence requests with approval workflow, monitoring of balances and advanced reporting.
- 14 days free
- No credit card required
Use of absence requests
Employees enter their absence requests via a clear team calendar, where they can also see the absences of their colleagues. Sloneek monitors available balances and will not allow overdrafts.
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Overview of each employee's balances
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Monitoring the available absence fund
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Team calendar
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Monthly reports by email
Approval workflow
Absences are approved in a clear team calendar with the ability to attach comments and picture attachments.
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Approval by one or more supervisors
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Overview in the team calendar
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Weekly management reports by email
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Event detail with chat and attachments
Flexible reports
All important statistics are easily accessible in fully configurable reports. You can define custom views, create contingency tables and export data to Excel.
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Monthly working time fund
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Summary of absence drawdowns and balances
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Overview of used absence events
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Reports integrated with attendance and time tracking
Individual settings
The absences can be configured so that their availability and usage options exactly match with the company's policy and legislation.
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Funds available for use
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Setting up the approval process
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Individual use above the standard limit
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Switching overtime to extra leave
Working time fund
Each employee has his/her own individually defined working hours which determine his/her monthly fund. This will give you an overview of working time with respect to the rest days and approved absences.
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Individual working hours of employees
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Definition of working time for each day of the year
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Definition of working time for each day of the week
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Calculation of the working time fund
Mobile Absence Management
Employees can apply for leave purely by visiting via the mobile app. And managers can approve her as well. Simply, in mobile.
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Overview of available holidays
Employees have an overview of their leave usage.
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Applications for leave
Sending the application form to for approval by the supervisor.
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Approval
Managers approve absences in the team calendar.
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Overviews
Absenteeism and time worked in one place.
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Effective Absence Management in the Workplace
Employee absence is a natural part of working environment. It’s important to record it as effectively as possible. Nowadays, it’s no longer enough to just manually enter attendance somewhere in a spreadsheet. Especially, if you employ hundreds of people and you need to keep track of it. There are many absence management systems that can help you process the employee attendance in an automated way and work with well arranged reports. Advanced absence management systems provide solutions that simply save time and guarantee higher accuracy. You can customize it according to the individual working hours of your employees, define working hours for a certain period of time etc.
Absence from work
Absence from work includes both planned absences, e.g. holidays or family medical leave act, and unplanned absences, such as sudden illness or other one-day absences from work (e.g. doctor’s appointments). Every employer should keep a good track not only of the total number of the absences but also of their planning, average number and so on.
Absence counting
Correct calculation of the absence is important for payroll purposes and for capacity planning as well. Absences include leave, doctor’s appointment, sickness, family member’s sickness, accompanying a family member to medical appointments that must be documented, and also events such as funeral. The number of days of leave, doctor’s appointments, accompanying a family member are determined by law. It’s important to know when the absences are reduced to zero – this can happen at the end of the calendar year or according to the internal settings and legislation in force in each country.
Why invest in absence management software?
Traditional methods of absence management, such as paper records or simple spreadsheets, are no longer sufficient. It’s due to the complexity of today’s working processes and the need for clarity.
Absence management system offers:
• Automated absence calculation – absence calculator- you can see e.g. how many days of leave you have left. So, your supervisor can keep track of them as well.
• Simple track trends monitoring, for example average absences over a certain period.
• Quick access to data, e.g. when planning shifts.
• Minimisation of errors that often happen when processing manually.
• Setting up an absence approval process.
Modern absence management software allows not only the evidence of absence but also integration with other HR processes. The employees can record their own absences in real time while the managers get instant overview of the team availability. You can quickly count the individual and team absences and also check availability of your colleagues at work. Such tools as the absence management tools support transparency and improve communication. Modern absence management software uses the cloud or mobile apps, so you can connect wherever you are.
Implementation
Implementation of the absence management system can be financially and organisationally demanding. It involves the purchase of the software, the cost of employee training and possible technical adjustments. If the company prefers also physical solution, e.g. attendance terminals with beepers at the workplace, as in case of manufacturing plants; the whole process can be even more complex and more expensive. Using the modern cloud-based systems or mobile apps solutions, you should remember regular payments for services. It means an additional long-term costs. Despite the initial investment, implementing of the absence systems is often worthwhile – it contributes to increased productivity, better overview or reduced errors in the evidence and processing of the absences.
Conclusion
The effective absence management is not just about the evidence. It’s the tool for improving the working environment, increasing productivity and building trust between the employees and management. Implementation of the modern absence management software or absence management system allows you to deal with the absences strategically, not reactively. These technologies really worth investing – for both the employees and employers too.
