9+1 of the most common problems that you can solve with a quality HR system
1. Challenge – GDPR and data protection
The sentence you may be saying now: ”Our HR processes and data accessibility are not compliant with data protection requirements. We don’t know what we would do if a thorough audit came.”
How will an HR system solve this
The sentence you will say after: ”By implementing an HR system, we control access to sensitive employee data through system roles. We control access to data.”
How is it at Sloneek?
At Sloneek, we take great care to ensure that all user data is stored in accordance with the latest security standards. We use the highest quality cloud infrastructure available from AWS (Amazon Web Services), which guarantees data leak resistance and exceptional service availability.
2. Challenge – Administration and Agenda
The sentence you may be saying now: The high turnover rates prevent us from achieving our company goals. A huge part of our work is spent on administration and there is not much time left for development and taking care of people.
How will an HR system solve this
The sentence you will say after: ”Thanks to software support, the HR department has more time to actively work on employee retention.”
How is it at Sloneek?
With Sloneek you not only save time for more important activities than administration but you also save company money. So you can focus on the really important activities like keeping your employees happy and reducing subsequent turnover.
Calculate your return on investment in our ROI calculator.
3. Challenge – Lack of data
The sentence you may be saying now: Without data, we are unable to control our human resource needs and costs. We are kind of shooting blind and don’t know where we could save.
How will an HR system solve this
The sentence you will say after: ”HR system provides data of the entire employee lifecycle (from onboarding, through skill development, compensation structure and history, asset balances, key performance indicators, to the length of the relationship with the company itself, a key indicator of turnover).’
What’s it like at Sloneek?
At Sloneek, we cover the entire employee journey, from the moment of recruitment, through the registration of the successful candidate as an employee, their onboarding, signing and custody of all necessary documents, skill set assessments, absenteeism and attendance, to the subsequent termination of the employment relationship.
4. Challenge – Data Clutter
The sentence you may be saying now: Our employees’ master data is scattered in various lists and tools like Excel. Disorganization and clutter causes errors and increases time wastage.
How will an HR system solve this?
The sentence you will say after: ”We collect and process all data in a central tool. The quality of the data collected and the decisions based on it are improved.”
How is it at Sloneek?
We have the most advanced employee records. In addition, all personal data is stored securely, with a detailed audit log and GDPR compliant.
5. Challenge – Corporate Assets
The sentence you may be saying now: ”We don’t have a simple overview of corporate assets entrusted to employees. We spend valuable time on the subsequent administration of tracing, liquidating or settling insurance claims.”
How will an HR system solve this
The sentence you will say after: ”The system solution allows us to keep accurate records, asset status, photo documentation and history of assets or work tools.”
How’s it at Sloneek?
Sloneek can not only keep perfect records of assets but also supports electronic signature of handover reports.
6. Challenge – Contracts and signatures
The sentence you may be saying now: ”We are spending an inordinate amount of time signing all the necessary documents and accepting those in-house. Urgencies and signatures of orders, contracts and other documents with third parties are unpleasantly dragging .”
How will an HR system solve this
The sentence you will say after: ”The HR system provides us with the ability to validly electronically sign documents as well as electronically urge signatures.”
How is it at Sloneek?
Our system handles electronic signatures with eIDAS certification, which can withstand all checks. You can save up to 80% of your time by switching to electronic signatures with us.
See for yourself here.
7. Challenge – Billing and time
The sentence you may be saying now: ”We lack clear and accurate labor reporting for payroll and supporting documentation for invoicing third parties. When we do it manually or make people type in extra spreadsheets, it’s tedious and annoying for everyone involved.”
How will an HR system solve this
The sentence you will say after: ”The HR system provides us with the ability to accurately “time track” activities, including detailed project-by-project class reporting with internal and third-party invoicing costs.”
How is it at Sloneek?
We have developed a special module for time tracking that will make sure you don’t forget to invoice for the work you’ve done.
8. Challenge – Attendance and reports
The sentence you may be saying now: ”We don’t have accurate attendance records for reporting to the authorities. We are exposing ourselves to fines during inspections, and we spend unnecessary time in the tens of hours correcting and delivering back reports.”
How will an HR system solve this
The sentence you will say after: ”The HR system provides us with time records, accurately and in line with the use of absenteeism.”
How is it at Sloneek?
We offer you advanced attendance records including a mobile app. The composition of timesheets is up to you. You are only limited by the number of days in a year. Set your individual rules and keep track of thorough reports that will always keep you on track.
9. Organization
The sentence you may be saying now: ”New colleagues don’t have their workstation ready on time, work tools assigned. The adaptation process is chaotic and lengthy. This increases the likelihood of early departure and increases recruitment costs.”
How will an HR system solve this
The sentence you will say after: ”The system allows us to clearly organize the onboarding of new colleagues. The managed task agenda has reduced the scope for inefficient involvement of newcomers in the company’s operations..”
How is it at Sloneek?
We know that the satisfaction and enthusiasm of new colleagues is the key to their quick integration into the work process. That’s why we’ve added task templates that reduce the onboarding time.
10. Bonus evergreen challenge
A sentence you might be saying right now: Management and other teams are stepping all over us, saying that we are just adding unnecessary extra paperwork to their work. They tell us to figure it out ourselves.
How will an HR system solve this?
HR can do virtually nothing without the cooperation of other colleagues. While many employees and coworkers don’t realize this, the company has a number of reporting obligations that need to be in order. Otherwise, it exposes itself to the threat of audits and potential penalties. And that’s something you really don’t want. It is easier to explain in detail to everyone in the company the reasons for implementing an HR system and its benefits. Openness in communication definitely pays off.
How is it at Sloneek?
We start by making the application environment clear, attractive, easy and smooth to work with. This is related to the pocket version on mobile. You can process what you need in a few clicks. We’re trying to save everyone time and get the data that we as a company just have to work with. But we want to have fun with it. And we want the same for you and your colleagues.
Don’t know what to do and need a consultation? I’d be happy to discuss it with you without obligation.
