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Document management and electronic signatures: How to save time, money and nerves

Modern times bring modern solutions. Whether you run a small business, work in a corporate setting, or run an enterprise, document management and electronic signatures can make your life much easier. Lost contracts, endless stacks of papers, and waiting for signatures from colleagues – all of this can be a thing of the past. Let’s take a look at how Sloneek can help you streamline your daily operations.

What is document management and why do you need it?

Document management is not just about storing files in folders or files on your computer. It is a sophisticated process that allows you to keep all your important materials in one place, clearly organized and easily accessible.

Document management in the enterprise

Every business works with a huge amount of information – invoices, contracts, reports, internal guidelines. The right document management software will allow you to centralize all files, ensure secure data storage, share documents with colleagues, customers or partners in seconds and speed up work processes with easy document search.

With Sloneek, you can manage everything related to company documents, clearly and securely in one place. To keep your data safe, we use the top cloud infrastructure from AWS (Amazon Web Services), which guarantees data leak resistance and high service availability. We store all files in encrypted storage and back them up daily to prevent loss or damage. Forget about confusion and lost files – with our system you will have everything neatly sorted, protected like in a vault and always at your fingertips.

Do you need to send out a new directive? Just one click and the document will reach either the entire company or just selected colleagues. We have private folders prepared for employees, because even work documents sometimes have to remain secret. And what about read receipts? Thanks to this feature, there are no more excuses like “I didn’t see that” – you can clearly see who opened the document and when. In addition, the system monitors the expiration of your documents, and it takes care of old contracts and unnecessary materials for you.

Document templates you can rely on

Forget about manually filling out the same forms over and over again! Create templates for frequently used documents with the option of automated filling based on already recorded information. You can prepare them quickly and easily, customize them exactly to your needs and use a wide range of parameters. Whether it’s contracts, forms or internal documents, you can have everything ready in no time – simply, efficiently and without errors.

Not sure how document management works? Try our demo and get document management for free.

Electronic signature: Your path to efficiency

In today’s digital world, you no longer need to spend time printing, signing, scanning and mailing documents. Online electronic signatures offer a fast, secure and legally binding solution that is ideal for every modern business. The main benefits include saving time – signing a document takes just a few minutes instead of days of waiting. Cost reduction is another key advantage, as you avoid printing, postage and paperwork costs. Added to all this is increased security, as qualified electronic signatures and eIDAS ready solutions protect your documents from unauthorized changes and ensure their authenticity. And as a bonus, less paper, less waste and better environmental protection. Electronic signatures are a fast, secure and environmentally friendly choice for every business.

What is an electronic signature used for?

An electronic signature is a digital alternative to a handwritten signature that:

• Confirms the identity of the signer.
• It guarantees that the document has not been modified after signing.
• It is fully legally recognized within the EU thanks to the eIDAS regulation.
• When you use an eIDAS ready signature , you can be sure that your signature meets the strictest security standards and is recognized in all EU countries. An eIDAS ready signature is the ideal solution for companies that need a high level of trust and legal certainty in international cooperation.

What types of electronic signatures can you find?

Electronic signatures are not all the same – they fall into three categories based on their level of security and legal weight, each with its own specific features and uses.

A simple electronic signature

The most basic option: This could be a scan of your handwritten signature, an electronic signature, or even an email signature. It offers a basic level of verification, but don’t expect miracles in terms of data protection or legal force. Ideal for everyday communication where the legal weight of a document doesn’t matter that much.

Guaranteed electronic signature

This is where we start playing at a higher level. This signature is linked to the unique data of a specific person and meets stricter security standards. Thanks to eIDAS , it ensures that the signer is really who he says he is and that the document has not been modified after signing. It is suitable for contracts, invoices or important documents where legal certainty is essential.

Qualified electronic signature

The highest level of electronic signature. It is issued by a qualified provider and, thanks to eIDAS certification, has the same legal value as a handwritten signature. It is used for the most essential things – for example, when signing contracts with high legal value or when communicating with authorities and institutions.

Want a free electronic signature? Try our demo.

How to use an electronic signature with the Sloneek HR application?

Using an electronic signature in the Sloneek HR application is a breeze. Simply upload a file or create a document from a template. Then, you set whether a signature is required and select the people to whom you want to send the document. These people will receive a notification and can easily sign the document directly in the application – with a mouse, touchpad or finger on a mobile phone. Finally, a confirmation is automatically generated, so you have an electronic signature in PDF.

Document Management and Electronic Signatures: A Game-Changing Connection

The combination of modern document management and electronic signatures brings incredible possibilities. In the Sloneek application, you get a clear and intuitive environment that connects both of these worlds. Thanks to this, you can organize documents by categories, teams or projects; sign and share PDF documents online and have everything available anytime and from anywhere – all you need is an internet connection.

Digital transformation starts with you

The world is changing, and businesses that adapt to modern technology gain a significant competitive advantage. Document management and electronic signatures are not just a technology trend – they are tools that will help you grow, save, and excel in your field.

Don’t wait and get started now! Visit Sloneek and discover how easy it can be. Try the e-signature app for free today.