Documents & digital signing management 📃

Document management and electronic signatures: How to save time, money and nerves

Modern times bring modern solutions. Whether you run a small business, work in a corporation, or run a business, document management and electronic signatures can make your life significantly easier. Lost contracts, endless stacks of papers and waiting for signatures from colleagues – all this can be a thing of the past. Let’s take a look at how Sloneek can help you streamline your daily operations.

What is document management and why do you need it?

Document management is not just about storing files in files or folders on your computer. It is a sophisticated process that allows you to have all important materials in one place, clearly organized and easily accessible.

Document management in the company

Every company works with a huge amount of information – invoices, contracts, reports, internal guidelines. The right document management software will allow you to centralize all files, ensure safe data storage, share documents with colleagues, customers or partners in seconds and speed up work processes thanks to easy document search.
With Sloneek, you can handle everything related to company documents, clearly and securely in one place. In order to keep your data safe, we use top cloud infrastructure from AWS (Amazon Web Services), which guarantees resistance against data leakage and high availability of services. We store all files on encrypted storage and back them up daily to prevent loss or damage. Forget about confusion and lost files – with our system, you will have everything nicely sorted, protected as in a safe and always at your fingertips.
Do you need to send out a new directive? One click is enough and the document will arrive either to the entire company or only to selected colleagues. We have prepared private folders for employees, because even work documents sometimes have to remain secret. What about the read receipt? Thanks to this function, no excuses like “I didn’t see it” will stand – you can clearly see who opened the document and when. In addition, the system monitors the expiration of your documents, takes care of old contracts and unnecessary materials for you.

Document templates you can rely on

Forget about manually filling out the same forms over and over again! Create templates of frequently used documents with the possibility of automated filling based on already registered information. You can prepare them easily and quickly, adapt them exactly to your needs and use a wide range of parameters. Whether it’s contracts, forms or internal documents, everything is ready in no time – simply, efficiently and without errors.
Not sure how document management works? Try our demo and you will manage documents for free.

Electronic signature: Your way to efficiency

In today’s digital world, you no longer need to spend time printing, signing, scanning and mailing documents. Electronic signature online offers a fast, secure and legally binding solution that is ideal for every modern company. The main advantages include saving time – signing a document takes only a few minutes instead of days of waiting. Cost reduction is another key advantage, as you avoid the costs of printing, postage and paperwork. In addition to all this, increased security is essential, as qualified electronic signatures and eIDAS ready solutions protect your documents from unauthorized changes and ensure their authenticity. And as a bonus, less paper, less waste and better environmental protection. Electronic signatures are a fast, safe and ecological choice for every company.

What is the use of an electronic signature?

An electronic signature is a digital alternative to a manual signature that:

• Confirms the identity of the signatory.
• It guarantees that the document has not been modified after signing.
• It is fully legally recognized within the EU thanks to the eIDAS regulation.
• If you use an eIDAS ready signature, you are sure that your signature meets the strictest security standards and is recognized in all EU countries. eIDAS ready signature is an ideal solution for companies that need a high degree of credibility and legal certainty in international cooperation.

What types of electronic signatures can you find?

Electronic signatures are not all the same – they are divided into three categories according to their level of security and legal validity. Each of them has its own specific features and uses.

Simple electronic signature

The most basic option: It can be a scan of your handwritten signature, an electronic mark or even a signature in an email. It offers a basic level of verification, but don’t expect miracles in terms of data protection or legal force. Ideal for everyday communication, where the legal validity of a document is not so important.

Qualified electronic signature

Here we are starting to play at a higher level. This signature is linked to the unique data of a specific person and meets stricter security standards. Thanks to eIDAS, it ensures that the signer is really who he says he is and that the document has not been modified after signing. It is suitable for contracts, invoices or important documents where legal certainty is essential.

Qualified electronic signature

The highest level of electronic signature. It is issued by a qualified provider and, thanks to eIDAS certification, has the same legal validity as a handwritten signature. It is used for the most essential things – for example, when signing contracts with high legal value or when communicating with authorities and institutions.
Do you want to have an electronic signature for free? Try our demo.

How to use an electronic signature with the Sloneek HR application?

Using an electronic signature in the Sloneek HR application is a breeze. Simply upload a file or create a document from a template. Then you set whether a signature should be required and select the people to whom you will send the document. These people will receive a notification and can easily sign the document directly in the application – with a mouse, on a touchpad or with a finger on a mobile phone. Finally, a confirmation is automatically generated, so you have an electronic signature in PDF.

Document management and electronic signatures: A game-changing combination

The combination of modern document management and electronic signatures brings incredible possibilities. In the Sloneek application, you get a clear and intuitive environment that connects both of these worlds. Thanks to this, you can organize documents by categories, teams or projects; Sign and share PDF documents online and have everything available anytime, anywhere – all you need is an internet connection.

Digital transformation starts with you

The world is changing, and businesses that adapt to modern technologies gain a significant competitive advantage. Document management and electronic signatures are not just a technology trend – they are tools that will help you grow, save money and excel in your field.

Don’t wait, get started now! Visit Sloneek and discover how easy it can be. Try the e-signature app for free today.