Calculation of leave

The basis for calculating holiday in the Czech Republic is the employee’s working hours, while domestic employees are entitled to a minimum of 4 weeks’ holiday per calendar year.

If the employee takes leave in several parts, at least one part of the leave must be at least 2 weeks in a row. This length of leave can only be changed by agreement between the employee and the employer.

Changes from 2021

In the Czech Republic, as of 2021, holiday pay will be based on hours worked, not days worked. Amendment to Act no. 285/2020 Coll. while it still provides for a weekly holiday allowance, the amount is calculated on the basis of the employee’s weekly working time in hours.

For employees with “standard” working hours of 8 hours a day, 5 days a week, or for those on part-time contracts, nothing has changed. The change affects workers who have irregular working patterns and do not have the same working hours every day, which is typical of shift work. These employees will not be disadvantaged by taking leave on a day when they should be working a shorter shift. Conversely, they also don’t get more holiday if they take it on a day when they have a longer shift.

So what about the calculation?

As mentioned above, for a typical 40-hour-per-week type of job, the math is simple. Employees are entitled to a minimum of 4 weeks’ leave, i.e. 160 hours per year. For part-time, the figure is 80 hours. If the employee and the employer agree on 5 weeks of leave per year, the employee is entitled to 200 hours.

More complex situations and calculations arise when an employee has e.g. working 32 hours per week, working only 40 weeks per year and agreeing to an annual holiday entitlement of 5 weeks. In that case, he would be entitled to 123 hours of leave.

How to find out as quickly as possible? Use one of the available online calculators to do the complicated work for you.

How prepared is Sloneek for this?

Once you have your people’s entitlements ready, it is very easy to transfer everything to Sloneek, which has a sophisticated and extensive Absence module.

For each user, you can enter their individual fund, set how much they have already used for the year, and whether their balances from last year are carried over. The system then calculates everything in a flash and shows the user how much holiday is left each day. Similarly for all other absences, such as. sick days.